Student Information
& Registration System!
If you fall into any of the
categories or situations below, having taken care of these prior to registering
within the WNMU Information & Registration System will both enhance and
expedite your on-line registration!
The information on this page is
placed here to assist you with the overall Registration process. Many questions
will come up and on this page, many of the answers are found. If you still have
questions that this page does not address, please call the Registrar’s Office
at 538-6118 or 1-800-872-9668.
But, before you get on with
pre-registering for classes on-line, there are some things that you could do to
make it all go smoother and avoid having to stand in line.
1. Resolve the following Holds before you pre-register:
Compass, Declaration of Major, Suspension, Registrar and Graduate Provisional. Using your ID number and PIN, follow the instructions
below beginning with the "On to Registration!," "Logging
In!," "Menus!," "Student Services & Financial
Aid;" now navigate to "Student Records," and finally "View
Holds." If your records list any of the above Holds, refer to the chart
below these instructions, and then visit the appropriate office to remove these
Holds. If you have Holds in addition to those listed above, you must resolve
these holds prior to finalizing (i.e. taking care of your financial
obligations, etc. at the Business Office) for the semester you are now
pre-registering. If you fail to remove ALL Holds prior to the semester
you are pre-registering, you will be disenrolled at the beginning of that
semester and dropped from your classes.
2. Review your proposed schedule with your advisor. Once your schedule is approved, your advisor will give you
your Alternate PIN that will allow you to pre-register over the web. Alternate
PINs or APIN(s) are only distributed to students who have a declared major.
3. International Students only: You must check in
with the Admission’s Office before you register. Students’ must be enrolled:
Full-time; 12 hours as an undergraduate or 9 hours as a graduate.
Each of the above items must
be done before you can pre-register.
Registering over the web is not available to new
students, students with undeclared majors, concurrent students or special
students – only for continuing students. Regular students may elect to
pre-register in person at the Registrar's Office.
Resolve the following holds before you
pre-register: Compass, Declaration of Major, Suspension, Registrar and Graduate
Provisional. Check with the Academic
Support Center.
|
Holds |
What office? |
Where to resolve it? |
|
|
|
|
|
Admissions Compass Declaration
of Major |
Admissions
Office Academic
Support |
Castorena
106; 538-6106 Juan
Chacon Bldg., 225; 538-6400 |
|
Stafford
Loan Perkins
Loan |
Financial
Aid |
Castorena
100; 538-6173 |
|
Housing |
Housing |
Juan
Chacon Bldg., 200; 538-6629 |
|
Bookstore |
Bookstore |
Student
Memorial Center; 538-5098 |
|
Library |
Library |
Student
Memorial Center; 538-6350 |
|
Campus
Police Athletics Registrar Business
Office Graduate
Provisional |
Campus
Police Athletics Registrar Business
Office Vice
President of Academic
Affairs |
Campus
Police; 538-6232 PE
122, Brancheau; 538-6218 Castorena
103; 538-6118 Castorena
122; 538-6150 Castorena
112; 538-6317 |
Note: Only the appropriate
office can release its hold!
Note: The Description of Holds
document lists reasons for holds being applied to student records.
There are
several options to pay your bill. If you do not have financial aid, you can pay
with cash, check, Master Card, Visa and Discover Card. We also have a deferred
payment plan that you can be set up on for $20.00 non-refundable fee and one
fourth of the total amount due to the university. If you wish to be set up on a
payment plan or have any questions, please contact the Business Office,
Castorena 122, via 538-6150 or BusAf@WNMU.edu
The WNMU
Information & Registration System can be accessed via http://Sapphire.WNMU.edu:80 or via the
University’s Main Web Page: (http://www.WNMU.edu)
and then selecting Web Registration, located in the left column of that
page. Clicking on that link will display this page. At the bottom of this page
is a link that once clicked, will display the main entry page to Web
Registration. Once having arrived at this page, you have access to the Course
Catalog, Class Schedule, General Financial Aid links, and a logging in entry
point. Internet Explorer 4 or higher is recommended to avoid possible printing
problems with other browsers.
What’s
in it for you?
There are
a number of links that take you through the WNMU Information & Registration
System that allow you to do the following:
ü Register Online
ü View a Course Schedule that shows current course
enrollments
ü View a Course Catalog
ü View and print your schedule in a detailed or calendar
format
ü View your own final grades
ü View overall status of Financial Aid
ü View Cost of Attendance
ü View Eligibility
ü View Award Information
ü View Holds
ü View Academic Transcript
ü View Account Summaries
ü View Personal Information
What
is not yet available to You
In some
instances you must bring the appropriate paperwork to the Registrar’s Office to
process the following:
§
Faculty Signatures for
Courses
§
Concurrent Students
§
Concurrent Students with
more than 6 hours, need to see an Advisor in the Academic Support Center
§
Auditing a class
§
Prerequisite waiver
§
Course override
§
Individual directed
study
§
Withdrawal after
registration closes
§
New student
registration
§
Special student registration
Your PIN, along with your Student ID (typically your Social
Security number), will be used to log into Western New Mexico University’s
Information & Registration System.
We consider your PIN to be your “key” to access your records. We consider it sensitive
information whose access is limited to you and your Advisor.
If you have not received your PIN through the mail:
A.
You must meet with your Advisor in order to register for classes.
Therefore, you can receive it at that time OR
B.
You may go to the Academic Support Center or the Registrar’s
Office and present some form of ID with your picture on it. They will give you
the PIN that is assigned to you.
In order
to log in to the WNMU Information & Registration System, you must enter
your Student ID (typically your Social Security number) and your PIN. Your ID#
is also printed on your ID card. If it is not, your can obtain a new ID card at
Campus Police.
You must also
enter a six-digit PIN. (No letters are allowed.) When logging in the first
time, you will be prompted for a Security Question, along with a prompt
for an answer. This will enable you to reset your PIN and gain access to your
information at a later time should you forget your PIN. To help you to remember
your answer, keep it short, limit spaces, and do not use special characters.
Your answer is limited to 30 characters.
Additional
Information about the PIN
You have forgotten your PIN?
When logging in, should you forget your PIN, selecting the “Forgot
PIN?” directly below your student ID entry will allow you to reset your
PIN. The system will prompt you with the Security Question you entered
when you first logged in to the system and entered your security question.
Enter the appropriate response to your security question
and the system will allow you to enter a new PIN.
Student
Services & Financial Aid – For Your Information
Academic
Calendar
This link
will display Academic associated events throughout the semester.
Contact
Names/Email
Selecting
this link displays a list of Academic Departments within the University and
names of the Faculty (and their email address) within the department.
Description
of Fees
This link
displays a page describing the fees that are assessed at the time of
registration.
Description
of Holds
A listing
of what Holds may be prohibiting you from registering are displayed and
explained, and more importantly, where to go to get them resolved!
Fax
Forms
Fax Forms
for each of the Registration process offices are included for your convenience.
Schedule
of Classes
Displays
the Schedule of Classes for the upcoming semester.
Student
Services & Financial Aid –
Registration
Check
Your Registration Status
This
screen will display items that may affect your registration, including your
holds and your time ticket (which day you may begin pre-registering, which is
based on your student classification. See pre-registration schedule above.) Any
item, which prevents registration, must be resolved before you can
pre-register.
This
screen also displays your total credit hours, your level (undergraduate or
graduate), the degree you are pursuing, and your major.
Your
registration status may vary by term. Be sure to check your status for both
summer and fall terms before you pre-register.
Add/Drop
Classes
Enter
your Alternate PIN. You cannot proceed past this point without the Alternate
PIN you must get from your Advisor.
To add a
class, enter the class’s corresponding CRN# in the Add Class box. (CRN
numbers are listed in both the printed and online schedule.)
The Class
Search button on the bottom of the screen will allow you to search by
subject, course number, title (any word in the title), instructor, and time.
Simply check the box in front of the CRN to register. (C in the box
indicates the class is at maximum capacity and closed.) Please note that
when you are selecting classes to specify the CAMPUS (Main, TorC, Deming or
Gallup), from which you wish to view class selections from.
When you
have finished entering the CRN#’s, click the Submit Changes button on
the bottom of the screen. Classes for which you have successfully registered
will appear in the box titled “Current Schedule” and the total number of
credit hours you are registered for will be displayed. If there are errors, see
the Errors? Section.
To
drop a class: Choose “Web Drop” in the Action field of the Current
Schedule box.
Look-up
Classes to Add
This link
allows you to search by subject, course number, title (any word in the title),
instructor, and time. Simply check the box in front of the CRN to register. (C
in the box indicates the class is closed.)
Change
Class Options
Variable
credit classes, such as directed study, directed research, thesis, independent
study, and dissertation require an additional step to successfully register.
When you add a variable credit class, you will automatically be registered for
the minimum number of credit hours (usually 1). To correct the number of credit
hours, click on the Change Class Options. Each class you are registered
for will be displayed. Variable credit classes will have a box in which you
enter the correct number of credit hours.
Registration
Fee Assessment
Click on
this link to ensure that your registration is processes correctly.
Student
Schedule
The Student
Schedule By Day & Time displays your schedule in table format that
includes the subject, course number, building, and room. The Student Detail
Schedule displays all of your scheduled classes in detailed fashion.
Student
Services & Financial Aid – Student Records
Final
Grades
You can
view and print a copy of your grades for a selected term.
Account
Summary
You can
access your account summary both by term and overall. This summary does not
include anticipated third-party contract payments, financial aid, and memos.
Academic
Transcript
Allows
you to view or print an unofficial copy of your transcript. As the
transcript is displayed, any discrepancies noted by the student can be brought
to the attention of the Registrar’s Office (ex. Honor’s designation for a
particular term) or the Academic Support Office (ex. Your Major is incorrect.)
Email
the Business Office
For
Credit Card payments or to request an application for the Deferred Payment
Plan, select this link to contact the Business Office.
Credit
Card Form
When
paying by Credit Card, this option displays a Credit Card Form in Adobe
Acrobat format. The form is printable and contains fax information for
submitting it to the Business Office.
Student
Services & Financial Aid – Financial Aid
My
Overall Status of Financial Aid
This link
accesses an overall summary statement of the status of your file for the aid
year. You may obtain greater detail on a summary statement by clicking on an underlined
phrase. For example, if an
estimated cost of attendance has been calculated, you can click on the Cost
of Attendance phrase to review all of the elements of your estimated student
budget.
My
Eligibility
The
Eligibility Menu items inform you of any factors that may impact your financial
aid status:
·
Holds - This page displays the holds that have been placed on your
application.
·
Student Requirements – The Student Requirements page
enables you to display the tracking documents that you need to submit or
complete. It also lists those documents that have been supplied.
·
Academic Progress – The Academic Progress page displays
your academic performance as it is evaluated each term.
·
Academic Transcript – The Academic Transcript function
displays an unofficial academic transcript.
·
What is Satisfactory Academic Progress – This page outlines what
SAP is and what is required to maintain it for your eligibility to remain
intact in order to receive financial aid.
My
Award Information
The Award
Information Menu items display elements of your award package.
·
Account Summary by Term – displays your account summary
information on a term-by-term basis. The information contained in the account
summary includes only account detail information. Contracts, memos and
anticipated financial aid are not included on this page.
·
Award by Aid Year – displays a summary of your award package for
the selected aid year.
·
Award Payment Schedule – displays your disbursement schedule and a
record of payments made to your account.
·
Award History – displays your entire award history arranged by aid
year, beginning with the most recent aid year at the top of the page.
·
Loan Application History – displays the details of your loan
activity.
Personal
This link
will let your change your PIN and view some general information about yourself,
such as your local address, email addresses, and emergency contacts. If your
address or emergency contact information is incorrect, please update your
information so that it is current.
What
you will need to register online:
·
Web pre-registration is limited to currently enrolled, continuing,
regular undergraduate with declared majors and graduate students. Everyone else
must register at the Registrar’s Office.
·
You will need your ID# and PIN# to log onto the system.
·
Check your Registration status
·
Get your Alternate PIN#
·
Review the information in the use of the Registration Menu of the
WNMU Information & Registration System.
You can
make changes to your registration until the close of registration.
To
register online for a given semester, you will need an additional PIN. To get your
Alternate PIN, take your proposed schedule to your advisor for his/her
approval. After approving your schedule, your advisor can issue your Alternate
PIN. This Alternate PIN is valid for registering for only one particular
semester, and you will have to get a different Alternate PIN for each semester.
Note:
If your advisor is not available,
check with the department chair.
If you
elect to pre-register in person, your advisor must sign and add your Alternate
PIN (APIN) onto your registration form.
The WNMU
Information & Registration System Web Browser requirements are Internet
Explorer 4x and higher. The following versions are recommended: Internet
Explorer 6.0 and Internet Explorer for the Mac 5.1.
The “Registration
Errors” box lists those classes you tried unsuccessfully to register for.
The Status column explains why you were not able to register for the class.
·
Co-requisite Required: You must register for both the
class and its co-requisite. For example, Photo 302L is a co-requisite for Photo
302. You cannot register for Photo 302 without simultaneously registering for
Photo 302L.
·
Time Conflict: Two classes you attempted to register
for have overlapping meeting times. The error message will state which CRN the
rejected class conflicts with.
·
Prerequisite and Test Score Error: You do not have
one or more of the prerequisites for a class. You must bring a signed
prerequisite waiver to the Registrar’s Office to be registered for that class.
Classes you are currently enrolled in fulfill pre-registration requirements.
·
Closed Section: The class is at maximum capacity. You
must bring a signed course override form to the Registrar’s Office to be
registered for that class.
·
CRN does not exist: Check that you entered the correct CRN
and that you are registering in the correct semester.
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